This workflow helps teams send bulk Teams messages from a table of account identifiers and prepared message content. It opens Microsoft Teams web, searches for each account, selects the matching chat, sends the message, and saves progress for later continuation.
Turn a prepared account list into Teams messages
This workflow is built for teams that need to send bulk Teams messages without manually searching every contact, opening each chat, pasting text, and tracking which row has already been handled. The user prepares a table with an Account column and a Content column, then the automation moves through those rows inside Teams web.
It is useful for sales follow-ups, customer support notices, recruiting updates, internal reminders, and other one-to-one Teams outreach tasks where each recipient needs a prepared message. The workflow also keeps operational tracking fields in the same table, so a longer Microsoft Teams bulk message run can be resumed or reviewed without relying on memory.
What starts the Teams message automation?
The workflow starts with a configuration dialog that contains a short instruction area, a data table, and a checkbox for Run from the breakpoint position. The required table fields are Account and Content. The workflow also creates Sending result and Proceed to columns for status and continuation tracking.
Users can type rows directly into the table or export the header template, fill the data elsewhere, and import it back. In the run experience, the table contains multiple account rows with different message values, which is the core structure that lets the workflow send Teams messages from a table instead of from one manually typed prompt.
How does each row become a Teams chat message?
After the table is submitted, the workflow opens Chrome and loads Microsoft Teams web at https://teams.cloud.microsoft/. Teams displays its loading state before the chat interface becomes available. Once the Teams page is ready, the workflow uses the visible search field to find the account from the current table row.
For each row, the automation searches the account, selects the target person from the results, waits for the message composer, enters the prepared content, and sends it with Enter. The GIF run shows the workflow reaching an existing Teams chat and sending table-provided message values into the conversation. This makes the sequence practical for users who need to send bulk Teams messages while still using the normal Teams web interface.
A short randomized wait is included between sends. That pause gives Teams time to update the chat view and helps reduce brittle timing when moving through several recipients.
What needs to be ready before running this workflow?
The latest version of Automa should be downloaded and installed successfully. The same account should be logged in on both the web browser and the Automa client, so the client can access the workflow associated with the web account.
A Microsoft Teams account must also be logged in through Chrome. If Teams web opens to a login page, the workflow stops and asks the user to confirm the login state before continuing. The recipient accounts in the table need to be searchable in Teams, such as names, emails, or organization account identifiers that appear in Teams search results.
Which fields control progress and results?
The Account field controls who the workflow searches for. The Content field controls the message entered into the Teams chat composer. The Sending result field is used for row-level result or exception information, and the Proceed to field stores the latest processed row.
That breakpoint field is important for longer Teams message automation runs. If the workflow stops midway, the next run can continue from the stored row instead of starting over from the beginning. If the breakpoint checkbox is turned off, the workflow starts from the first data row again.
Ways to adapt this Teams web automation
The same structure can support different message campaigns by changing the account list and message content. A support team could prepare follow-up notices, a recruiting team could send interview reminders, and an operations team could send internal status nudges to individual Teams users.
The workflow can also be extended with more detailed status writing, custom skip logic, or additional columns for message variants. As long as the target account and message content are available in a structured table, the workflow has a clear path for sending repeatable Teams web automation messages with less manual copy and paste.
Request support or workflow changes
If you want this workflow adapted for another app, trigger, or field setup, share the request on the feedback page. For setup questions or workflow troubleshooting, join the Discord community.
